Listing & Transaction Coordination
Full buyer and listing transaction coordination, from pre-listing to close, or à la carte support to fit your workflow. I expertly manage paperwork, deadlines, and client communication to keep your deals on track. Designed for agents who want consistent, reliable support without staff overhead. Looking forward to working with you.
Claudia Castillo
real estate simplified
206-670-5281
Custom packages available for teams, offices, or high volume.
What's Included
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Listing & Transaction Coordination (pre-list to close)
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Buyer Transaction Coordination (contract to close)
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Transaction setup & management: MLS, Transaction Desk, Supra, ShowingTime, Reverse Prospecting, and Agent’s Office transaction platform
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Client concierge & administrative support through closing
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Smooth handling of documents, signatures, deadlines, and the Commission Disbursement Form
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Clear, consistent communication with all parties
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Marketing materials: use your templates, your office’s (no extra cost), or create new Canva templates for you to keep (additional fee applies)
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Social media updates reflecting listing and transaction milestones
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Post-sale follow-up: testimonial requests, closing gifts, and after-closing care
How It Works
- Book a consultation. New clients complete an online questionnaire, then a 30-minute Zoom onboarding sets up their workflow
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Returning clients: Submit transactions via a simple online form
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Stay informed: Real-time updates for all parties, plus weekly reports for clients
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Easily book a call or Zoom to check on a file
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All work handled remotely. For in-person Listing Concierge, see Additional Support
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New clients: One-time, non-refundable $299 setup fee to customize your onboarding checklist and align with your office systems
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Payments can be made through escrow at closing
Fees scale with sales price: Starting at $800 for buyers and $1,000 for sellers for transactions up to $499,999.
Additional Support
Listing Concierge
On-site service to support your listings when you can’t be there—whether it’s personal time, vacation, a wellness break, or the need for a local expert eye to handle market preparation before a property goes live. I step in to keep your listings running smoothly.
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Meeting with sellers or vendors
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Delivering marketing materials
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Installing/removing lockboxes
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Attending home inspections
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Hosting open/broker houses
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Exchanging keys
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Co-listing services
Contact me for details. Currently for Seattle-area listings.
''Working with Claudia was definitely a must do for me and saved me countless hours of frustration and headache. I was in a big transition of my company has recently completed a buyout of two partners and needed someone to step in and hire new people and audit all current systems and procedures and put things in order and Claudia did just that.''
RE Office Owner.
Monthly Office Hours
Book monthly hours designed to support your agents with In-house listing prep, transaction coordination, submitting office paperwork, and workflow guidance—keeping deals moving smoothly and avoiding common pitfalls.
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Easily book hours online
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Use your hours in person (Seattle
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Easily book hours online
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Use hours in person (Seattle offices only), via Zoom, or a combination
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Agents can drop in or schedule ahead
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Hours can be shared across offices within the same brokerage
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Flexible scheduling each month; no contract required—cancel or pause anytime
Monthly Packages – Starting at $900 for 8 hours per month. Ask for custom packages.
Pre-Listing Package
Perfect for busy agents or those managing multiple potential listings, this service provides a Pre-Listing Package—print-ready or digital—with everything you need for your Listing Appointment, helping you stay organized, professional, and ready to sell. Listing & TC can be added once the listing is secured.
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Property research—public records, Realist data, and past MLS listings
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Branded Comparative Market Analysis (CMA through MLS)—agent provides comps
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Up to 3 Seller Net Proceeds
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Open title & escrow
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Create listing folder in agent’s cloud
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Update CRM with listing status
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Prepare Listing Agreement, addenda, and required disclosures
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Optional: Canva, agent-branded Seller Client Presentation: “Your Home’s Journey to Sold” (additional fee applies)
Fee: $150 per listing under $2M. Listings over $2M: call to discuss strategy & pricing.